Run a Virtual Office for Your Growing Business – PART 2: Essential Things to Look For in a Virtual Office Space

Workplace flexibility, lower utility costs, enhanced productivity—the benefits of a professional virtual office space truly can’t be beat. However, searching for the virtual office solution that will best cater to your business’s unique needs isn’t as easy as you might think. Not all virtual offices are created equal, which is why knowing what to look for in a particular space is essential to growing your business.


Are you looking into leasing a virtual space but not sure which one to pick? Set up your startup business up for success from the get-go by considering these factors:

  • Strategic Location:  Start by asking: where are my ideal clients located? Understanding this will allow you to find the most strategic location for your virtual business or company. Being located near your biggest customers will not only help you with your marketing, but it will also help improve your efficiency.
  • Flexibility: Before making a decision, ask i your potential provider important questions, such as how long it will take to set up the virtual office, get on board and get things up and running. It’s also important that you carefully study the terms of your contract, including the implications should you decide to leave or terminate the lease. Find out, too, if they have rentable rooms where you can host meetings and other company events and what the fee would be for those services. The more flexible the terms are, the better off you’ll be.
  • Services: When searching for the perfect virtual office for your business, it’s essential to note all the services your potential provider has to offer. Virtual offices can vary in terms of price and services, so you need to be sure exactly what you’re getting for what you’re paying. Will you only need a company address, or will you need call forwarding services as well? What other services do you need for your daily operations? The best virtual office package can be customized according to your specific business needs.
  • Amenities: Lastly, do check the available amenities. Some providers may charge for additional services, such as Wi-Fi connections, business lounge access, meeting spaces and mail handling. Other amenities include access to coffee and snacks, a communications platform, fax services and more. You can argue that you don’t need these things, but many business owners and startup entrepreneurs often find, over time, that these little details can make a huge difference to the running of the business.

How do you find a virtual office space? What steps do you need to take? We’ll discuss these things and more in the last part of this three-part blog series, so be sure to check it out!