An effective, relevant and productive meeting will help you get things done. Holding a face-to-face meeting is one of the few reasons to invest in an office space rental for your business because effective meetings make everyone involved more productive. Here’s how to run a good meeting:
Make Clear Objectives
A good meeting starts with the right preparation. Make sure everyone attending the meeting understands your objectives. A meeting with a vague purpose will simply waste time. In addition, only invite people who are necessary for this objective.
Stick to the Agenda
Create an agenda that lays out everything you plan to cover. Include details like a timeline that allots a certain number of minutes to each point, and email the agenda to everyone in advance. This will help keep people focused. When using a conference room rental service, consider limiting the meeting time to no more than one hour to keep people engaged.
Run a Focused Meeting
During the meeting, everyone should contribute. Don’t let anybody derail the meeting or take too much time with their ideas. Use your objectives and agenda as your guide to what the meeting should accomplish. After the meeting, email a memo highlighting what was achieved so everyone is on the same page.
4Corners Business Centers can help you with our meeting room rental and virtual office space services. We provide local businesses with the tools and services they need to make their companies more flexible and effective. Our fully furnished meeting rooms are the perfect place to run a productive meeting. Call us at (718) 280-5170 to learn more about our services. We serve the Scarsdale, NY.